Rooms For Classes and Meetings

Room Scheduling

The Office of the University Registrar schedules rooms to support the creation of the Schedule of Courses, as well as to schedule rooms for normal course meetings, reviews, exams, and more.

Departmental room schedulers create the schedule during the preliminary scheduling process prior to the term. If you are a new departmental room scheduler, please contact the Office of the University Registrar for training.

Student Group Scheduling

Scheduling a Room for a Student Group

If you are a student trying to schedule a room for student group/organizational needs, please use the button above.


Room Scheduling by Staff

Scheduling patterns ensure that classrooms are assigned appropriately and fairly. Schedules that violate approved patterns result in assignment errors, unsuitable scheduling for other courses and waste of time/space. College scheduling coordinators are responsible for monitoring department scheduling patterns and ensuring that the full spectrum of available periods is utilized daily.

Fall and Spring Course Scheduling Patterns

Summer Course Scheduling Patterns

Event Scheduling

Approved Room Scheduling Patterns

Classes meet for 50 minutes with a 15-minute break between classes

Period: 1

7:25 – 8:15 a.m.

Period: 2

8:30 – 9:20 a.m.

Period: 3

9:35 – 10:25 a.m.

Period: 4

10:40 – 11:30 a.m.

Period: 5

11:45 a.m. – 12:35 p.m.

Period: 6

12:50 – 1:40 p.m.

Period: 7

1:55 – 2:45 p.m.

Period: 8

4:05 – 4:55 p.m.

Period: 9

4:05 – 4:55 p.m.

Period: 10

5:10 – 6:00 p.m.

Period: 11

6:15 – 7:05 p.m.

Period: E1

7:20 – 8:10 p.m.

Period: E2

8:20 – 9:10 p.m.

Period: E3

9:20 – 10:10 p.m.

One-credit courses should be scheduled for one period Tuesday or Thursday. A possible variation for one-credit courses is mentioned below in the four-credit course section.

Two-credit courses should be scheduled for Tuesday and Thursday (T R), the same period both days.

Three-credit courses should be scheduled as follows:

  • Monday, Wednesday and Friday (M W F), one period a day, at the same period each day
  • Tuesday and Thursday (T R), one period on one day and two periods the other day.
  • Three-hour Tuesday/Thursday combinations should complement other Tuesday/Thursday courses so that no 'dead space' remains in the schedule.

For example: If class A meets Tuesday period 4 and Thursday periods 4 and 5, then class B should be scheduled to meet Tuesday periods 5 and 6 and Thursday period 6 so that the two classes together occupy the Tuesday/Thursday block periods 4 - 6.

Tuesday/Thursday Scheduling Patterns:

T

1

T

4

T

7

T

10

R

1-2

R

4-5

R

7-8

R

10-11

T

2-3

T

5-6

T

8-9

T

11-E1

R

3

R

6

R

9

R

E1

Four-credit courses should be scheduled Tuesday and Thursday (T R) two periods each day (and the same two periods each day). These double-session courses should begin in an odd-numbered period. Do not schedule four-credit courses for a Monday, Tuesday, Wednesday, Thursday (MTWR) combination or any combination of four days for one period unless your college can also schedule a one-credit course for that same period on the fifth day.

Five-credit courses should meet daily, Monday through Friday (MTWRF), the same period each day.

Classes scheduled for the M W F or MTWRF combinations will meet at the same hour each day.

One period labs should be scheduled on Tuesday or Thursday.

Lecture or discussion periods that need a block of time in a single day should be restricted to late afternoon or evening periods.

Approved Room Scheduling Patterns

Summer A/B classes meet for 75 minutes with a 15 minute break between classes

Period: 1

8:00 – 9:15 a.m.

Period: 2

9:30 – 10:45 a.m.

Period: 3

11:00 a.m. – 12:15 p.m.

Period: 4

12:30 – 1:45 p.m.

Period: 5

2:00 – 3:15 p.m.

Period: 6

3:30 – 4:45 p.m.

Period: 7

5:00 – 6:15 p.m.

Period: E1

7:00 – 8:15 p.m.

Period: E2

8:30 – 9:45 p.m.

Summer C courses will meet for 65 minutes within the 75-minute period.

Scheduling Patterns for Summer A and B Courses

One-credit courses meet two days a week, in a Monday/Wednesday or Tuesday/Thursday combination, one 75-minute period a day for six weeks.

Two-credit courses meet four days a week for one 75-minute period a day for six weeks. Scheduling should be in a MTWR and/or F combination at a common hour, OR the course can be scheduled in a M W or T R pattern for two class periods a day.

Three-credit courses should meet daily for one 75-minute period a day.

Four-credit courses should meet daily for one 75-minute period a day, with two additional classes scheduled during the week (preferably on T R).

Scheduling Patterns for Summer C Courses

One-credit courses meet one day a week for 65 minutes during a 75-minute period.

Two-credit courses meet two days a week for 65 minutes during a 75-minute period. Courses should meet at the same period each day on Tuesday and Thursday.

Three-credit courses meet M W F at the same period each day for 65 minutes during a 75-minute period.

Four-credit courses meet four days a week at the same period each day for 65 minutes during a 75 minute period.

Five-credit courses meet Monday through Friday (MTWRF), the same period every day.

Classes scheduled for Term C will not meet during the break week between terms A and B.

Splitting the instructor is not permitted. The same instructor must teach the same students for both halves of Term C.

Event/Ad Hoc Scheduling

In addition to regular class meetings, classroom use can be requested through the Office of the University Registrar's event scheduling process. Classrooms can be scheduled for during-term exams, reviews, departmental meetings, and more. Each department has a departmental room scheduler who places event requests. This individual should be the staff member who inputs the Schedule of Courses for the department. Due to the volume of requests, processing can take up to 7-10 business days during the busier times of the term (early in the semester).

Monday through Friday, auditoria are reserved for during-term exams periods E2-E3 in the fall and spring semesters and periods E1-E2 in the summer terms. During-term exams can be held weeknights, periods E2-E3 or during normal class hours (additional seating can also be requested). If conflicts arise, the exam conflict policies can be found here. To avoid conflicts with regularly scheduled classes, reservations for each semester will not be processed until after drop/add.

To Place a Request

Contact the departmental room scheduler with the specifics of the request. The departmental room scheduler will then place the request with the Office of the University Registrar using the secured Event Scheduling Request Form in StudentAdmin. If needed, departmental staff can contact the Registrar's Office for training.